GME Offboarding Process

Wisconsin Medical Licensure

Complete the change of address for your Wisconsin medical license on the Wisconsin Department of Safety & Professional Services website or LicensE application portal.

National Provider Identification Number

It is crucial that National Provider Identification (NPI) information is updated when beginning employment at a new institution. This must be updated within 30 days of the change effective date. It is the health care provider’s responsibility to keep their NPI information up to date.

Visit the NPI login page

Provider Information

Update your provider information:

• Provider business mailing address
  • New practice location
  • New program location — if going to a new training program outside UW Hospitals and Clinics, contact the new program coordinator for the address
  • If transitioning to UW School of Medicine and Public Health faculty, contact the UW Medical Foundation Provider Enrollment at 608-829-5485
  • If transitioning to Williams S. Middleton VA Hospital faculty, contact the Medical Affairs Office at (608) 280-7239
• Provider business practice address (in many cases this is different from the provider business office address) — pharmacies use this address to directly contact providers on prescription questions
• Provider taxonomy and state licensure
• Designation of an alternate person (can be the practitioner)

DO NOT use your home address or personal phone number.

Last Paycheck

To determine the date of your last paycheck, review the UWHC bi-weekly payroll calendar located on The Pulse, or contact payroll at uwhpayroll@uwhealth.org or 608-262-4559.

Drug Enforcement Administration Updates

If applicable, complete the address change request on the Drug Enforcement Administration (DEA) website after acquiring an approved state license at the new practice location. These changes will become effective immediately after DEA verifies the new state license. The change of address will also ensure that DEA renewal notices are sent to the correct address.

Professional Liability Insurance

While employed by UW Hospitals and Clinics, residents/fellows were covered under UW Hospitals and Clinics’ professional liability insurance and UWHC paid for the primary insurance during the training period. Any coverage for moonlighting activities would have been paid by the moonlighting employer.

Liability Coverage/Claims History Request: If information regarding liability coverage and claims history is required for new employment; residents should complete the Request for Liability Coverage/Claims History Form to obtain a report. For any questions on coverage or claims, contact the Risk Management Department at 608-261-1327.

Required Address Updates

You will need to submit a change of address by going to Oracle before the last day of training (refer to the Address Change Job Aid for instructions). Oracle access will be revoked when your training ends. If access is needed after the last day of training, email uwgme@uwhealth.org. A current address is required in order to receive your W-2 form in January of the next year.

Direct Deposit Updates

View direct deposit update instructions

MedHub Access

MedHub access is terminated 30 days after your program end date. Please work with the program coordinator to ensure that all necessary training documentation has been completed (e.g., evaluations, procedures, duty hours, etc.) and any personal information you want to keep for your records has been exported. If you would like MedHub communication sent via email during this 30-day window, a personal email must be provided. Your UW Health email account will no longer be active.

Certificates

UW Hospitals and Clinics-Graduate Medical Education (GME) certificate policy:

• The certificate of completion is a valuable legal document
• Each graduating trainee is entitled to one completion certificate per program completed
• The name on the certificate is the name under which the resident/fellow trained
• Lost or stolen certificates will not be replaced and name changes are not permitted
• A damaged certificate may be replaced only if the original certificate is returned to the GME office to be destroyed